How to Create QR Code Tickets for Your Event in India

Why QR Code Tickets Are Now the Standard in India

What You Need Before You Start

Step 1: Create Your Free Account

Visit passnexus.in and sign up for a free account — no credit card required. The free plan lets you create one event and generate up to 10 passes, perfect for testing before a large event.

Step 2: Create a New Event

From your dashboard, click "Create Event." Enter your event name, date and time, venue, and a brief description. Upload your event logo or banner image — this appears on the digital pass your attendees receive.

Step 3: Configure Your Registration Fields

Decide what information to collect. At minimum, collect name and email. For corporate events, add company name and designation. For college events, add student ID or course name. Aim for 3–5 fields maximum — every additional field reduces registration completion rates.

Step 4: Customise Your Pass Design

On Pro and higher plans, upload a custom background image for your pass. Use your event colors, typography, and imagery. Even on lower plans, the pass displays your event name, attendee name, date, and QR code in a clean layout.

Step 5: Get Your Registration Link

PassNexus generates a unique registration URL for your event. Share it via email newsletters, WhatsApp groups, social media, Instagram stories, or LinkedIn. Every person who completes the form automatically receives a QR code pass.

Step 6: Monitor Registrations From Your Dashboard

Your dashboard shows every registration in real time — name, email, registration time, and pass delivery status. Download the full attendee list as a CSV file at any time.

Step 7: Set Up Gate Scanning on Event Day

Open the PassNexus scanner from your dashboard. Point the camera at each attendee's QR pass — the system instantly shows green (valid) or red (invalid or already used). One staff member with a phone can manage a steady stream of attendees without bottlenecks.

Email vs. WhatsApp Delivery

Email works best for corporate events and conferences (40–60% open rates). WhatsApp is better for college fests, community events, and workshops (85–95% open rates). For large events with mixed audiences, using both channels gives the best coverage.

Common Mistakes to Avoid

Opening registrations too late: Open at least 2–3 weeks before the event.

Not testing the QR scan before the event: Always do a test run the day before — register with a test email, receive your pass, and scan it using the same setup you will use at the gate.

Using generic pass designs: A plain, unbranded pass looks unprofessional. Invest 30 minutes in uploading a branded background image.

Not communicating the pass recovery URL: Include it in your confirmation email so attendees can self-serve if they lose their pass.